What is the Vannus Concierge audit?

A founder-led, fixed-price evaluation of your full AI tool stack. We identify cost waste, redundancy, and replacement opportunities, then deliver a written report and a follow-up call within 14 days.

How long does the audit take?

Typically 10-14 days from kickoff to delivery, depending on the size and complexity of your stack.

How much does it cost?

$7,500 USD fixed. An optional $2,500/month retainer is available after the audit for ongoing optimization work.

What deliverables are included in the $7,500?

Nine concrete deliverables: (1) written audit report (typically 15-25 pages PDF), (2) per-tool one-page scorecards covering all 9 trust dimensions, (3) annualized savings estimate with cited assumptions, (4) replacement shortlists of 2-3 vendor-neutral alternatives per replace-flagged tool, (5) sovereignty and compliance map of your current stack, (6) written 30/60/90-day action plan with owner placeholders and dollar impact per step, (7) 60-minute founder-led walkthrough call (recorded on request), (8) up to 5 follow-up email exchanges within 30 days of delivery, and (9) five Vannus Room Pro+ seats for 12 months (at our then-current Pro+ rate) so the audit's recommendations land in a workspace your team can use.

Why are Pro+ seats included with the audit?

The audit identifies which AI tools to keep, replace, or drop. Vannus Room is where the recommendations get used — a multi-model AI chat workspace with the same elimination methodology applied per-prompt. Bundling five Pro+ seats for 12 months (at the then-current Pro+ rate) means the team that needs to act on the audit's recommendations has the right workspace already in hand. There is no auto-renewal — seats expire at the 12-month mark unless you choose to continue.

Vannus Concierge — Founder-Led AI Stack Audit

Q: What is the outcome assurance?

Every engagement is pre-screened on a 20-minute intake call before contract signing. If we don't believe we can find meaningful savings in your stack, we decline the engagement rather than take the fee. After delivery, if your post-audit review at the 90-day mark surfaces concerns, we provide a follow-up assessment at no additional charge.

Who it's for

If you're paying for a stack of AI tools and you can't tell which ones earn their keep.

Mid-market teams typically run 200–300 SaaS apps, and AI-native enterprise spend more than tripled in 2025 to $37 billion globally (Menlo Ventures, 2025). Most teams paying for 8–15 AI subscriptions have no objective way to evaluate whether each tool earns its line item. The Concierge audit answers the question for you, in writing, with numbers.

Heads of Ops at 20–200 person teams

Maya runs ops at a 75-person SaaS. Her team uses 4 AI tools daily. The company pays for 12. She can't justify a $45,000/yr SaaS-management platform — she just needs a defensible answer about what to cut, in two weeks, fixed price.

AI procurement & FinOps

Centralizing AI tool decisions across departments. You need a vendor-neutral audit before negotiating contracts or consolidating to fewer tools.

Inherited a stack

You took over ops or finance and the line items are unrecognizable. You need a vendor-neutral baseline before you can renegotiate or consolidate.

Where Vannus fits

Built for the segment enterprise procurement doesn't serve.

Vannus is an AI tool selection platform with an elimination-first methodology. No vendor influence, no paid placements — we're paid by buyers (subscriptions and audits), not by the vendors we evaluate. The Concierge audit applies that methodology to your full AI stack as a one-time engagement.

Platforms like Tropic, Zluri, Vendr, and Zylo do real work for enterprise procurement — their published pricing floors make them a strong fit for organizations with substantial SaaS budgets. The 10,000+ SMBs with smaller AI-tool footprints don't fall within that customer profile. Vannus Concierge is built for that segment: a fixed-price audit positioned for companies under 500 employees with $5,000–$50,000 in annual AI spend.

Provider	Floor	Min spend / engagement	Serves SMB?
Tropic	~$38,000–$45,000/yr^[1]	$250K–$1M annual SaaS spend	No
Zluri	Custom enterprise pricing^[2]	Mid-market & enterprise	No
Vendr	Tied to total SaaS spend	Practical floor: enterprise	No
Zylo	Custom enterprise	Mid-market+	No
Vannus Concierge	$7,500 fixed	No minimum spend	Yes — fixed-price audit, no minimum spend

Comparison based on each vendor's publicly published pricing or marketplace listings as of May 2026. ^[1] Tropic range from Cledara and SaaSWorthy summaries; published vendor minimums vary by source and engagement scope. ^[2] Zluri does not publish standard pricing; quoted figures previously cited in industry comparisons are sales-channel estimates, not vendor-published numbers. Vannus serves a different customer profile than these platforms — companies under 500 employees with $5,000–$50,000 in annual AI spend, where AI-tool waste is most concentrated.

How it works

Four steps. Fourteen days.

No long retainer, no kickoff theater, no slide decks pretending to be insight. We take in your stack, run it through our methodology, write up the findings, and walk you through them on a call.

STEP 01

Intake

You share your current tool list, monthly spend per tool, and what each one is supposed to do. ~30 minutes of your time.

STEP 02

Analysis

We score each tool against the Vannus 9-dimension methodology and cross-reference against your team's actual workflow. We do the work; you keep your week back.

STEP 03

Written audit

You receive a written report: keep, replace, or drop for each tool, with cited reasoning and a quantified savings estimate.

STEP 04

Walkthrough call

60-minute call to walk through findings and prioritize your first three cuts. 30 days of follow-up email.

What's included

Specifically, you get:

Nine concrete deliverables, all yours to keep. Below is the full breakdown of what the $7,500 buys — written so you can hold us to it.

✓ 1. Written audit report (PDF, typically 15-25 pages) The core deliverable. Executive summary, stack inventory, 9-dimension scoring per tool, keep/replace/drop verdict with cited reasoning, annualized savings table, and a recommended sequence of changes. Yours to share internally with finance, IT, or your board.
✓ 2. Per-tool one-page scorecards For every tool in your stack: a single-page scorecard showing each of the 9 trust dimensions scored, tier classification, any caution flags, your team's stated use case, and the verdict. Designed to drop into a Slack channel or a procurement ticket without rewriting.
✓ 3. Annualized savings estimate with cited assumptions Projected annual dollar savings broken out by tool. Every assumption (current pricing, headcount, license utilization) is shown so you can stress-test the number yourself. The estimate is a directional projection based on your stated stack and pricing inputs — not a forecast or guarantee of realized outcomes.
✓ 4. Replacement shortlists for each “replace” tool For every tool flagged replace: 2-3 vendor-neutral alternatives drawn from the 287+ tool catalog, scored on the same 9 dimensions so you can compare apples-to-apples. Includes migration-effort notes and sovereignty/compliance posture for each candidate.
✓ 5. Sovereignty & compliance map of your current stack Where each tool is hosted, who owns the parent company, and which compliance regimes (SOC 2 Type II, ISO/IEC 42001, GDPR, HIPAA, EU AI Act, FedRAMP) it currently satisfies. Surfaces exposure to US CLOUD Act, CFIUS, or jurisdictional concerns before they become procurement blockers. (See the sovereignty grid in the composite example →)
✓ 6. Written 30/60/90-day action plan The recommendations sequenced into an executable plan: what to cancel in 30 days, what to migrate in 60, what to evaluate in 90. Each step has an owner placeholder, estimated time investment, and dollar impact attached.
✓ 7. 60-minute walkthrough call with the founder Live Q&A, prioritization, and a working session on the first three changes to make. Recorded on request so anyone on your team can rewatch. Our founder delivers this call directly — not handed off to an analyst or contractor.
✓ 8. Up to 5 follow-up email exchanges within 30 days Implementation questions answered as you execute — vendor counter-offers, contract terms, comparable-tool questions. Bounded scope so each audit gets real attention; for ongoing implementation support, the optional retainer below is the right tier.
★ 9. Five Vannus Room Pro+ seats — 12 months included Your team gets the multi-model AI workspace on the house for a year as part of the audit. Five Pro+ seats with the published elimination router, hard monthly compute caps, and side-by-side model comparison. Five seats × 12 months at the then-current Pro+ rate, included at zero additional cost so the audit's recommendations land in a workspace your team is already using. No auto-renewal: seats expire at the 12-month mark unless you choose to continue.

Plus, you keep everything. All written deliverables are yours. The Pro+ seats are yours for the year. We retain a redacted summary only with your explicit permission. No SaaS subscription on the audit itself, no portal lock-in, no ongoing access fees — the audit closes when you say it does.

Pricing

Fixed price. No surprises.

$7,500

USD · one-time · payable by ACH, wire, or card

★ Includes 5 Vannus Room Pro+ seats — 12 months

See if Vannus is a fit → Email our team directly

Two minutes, no email required. Or write to support@vannus.co — we reply personally within one business day.

Optional: $2,500/month retainer after the audit closes — ongoing optimization, quarterly reviews, vendor negotiation support. Available only to audit clients.

⚠

How we stand behind the work.

1. Pre-screened intake. Every prospective engagement starts with a 20-minute intake call before any contract is signed. If we don't believe we can find meaningful savings in your stack, we decline the engagement rather than take the fee. We'll tell you on the intake call — not after you've paid.

2. Outcome-aligned follow-up. If, ninety (90) days after audit delivery, your post-audit review surfaces concerns about the analysis, we provide a follow-up assessment at no additional charge to revisit the recommendations against your real-world implementation experience. If at the 90-day mark you don't believe the audit paid for itself, write to us directly — we'd rather work with you on a follow-up than walk away from the relationship.

The terms of pre-screening and follow-up assessment are documented in your engagement letter and in our Terms of Service, Section 12.6.

FAQ

Common questions

How is this different from a free Vannus search?

The free platform scores individual tools and lets you compare them. The Concierge audit takes your full stack as input, accounts for how the tools interact in your workflow, surfaces redundancy across categories, and delivers written recommendations specific to your team. The platform answers "is this tool good?" The audit answers "is your stack worth what you're paying for it?"

Will you try to upsell us into other tools or services?

No. Replacement recommendations are drawn from our public catalog, vendor-neutral, and not tied to affiliate revenue from your specific case — the architectural separation is documented at /neutrality and verified by an automated test on every deploy. The optional $2,500/month retainer exists if you want ongoing help, but the audit deliverable stands on its own.

How is my data handled? Will you sign an NDA?

Your tool list and spend data are kept confidential and not shared. Intake materials are received via email (Resend) or shared doc and stored in Vannus's operational account — not exposed to any third party; retained per Privacy Policy §7. The audit deliverable is yours. We retain a redacted summary internally for case-study purposes only with your explicit permission. Mutual NDA on request — the Vannus standard NDA is short and one-sided in your favor; we'll counter-sign within one business day of intake if it's a precondition for your team.

What's the largest stack you can audit? What if we have internal/proprietary tools?

The published methodology applies cleanly to stacks up to ~30 AI subscriptions; beyond that, we'll quote a custom timeline rather than the standard 14 days. Internal or proprietary tools (your own AI build, an unreleased vendor product, a niche tool not in our catalog) are evaluated against the same 9-dimension framework — the verdict is qualitative rather than catalog-scored, but the keep/replace/drop logic is consistent. We've never declined an engagement because a stack had unfamiliar tools; tell us on the intake call and we'll confirm scope.

How fast can you start?

Typically within 5 business days of contract signing and intake. Audit completion is 10-14 days from kickoff.

Who actually does the work?

Every audit is founder-led. It is not handed off to a contractor, analyst, or third-party agency. That's the whole point of "Concierge."

What if my stack is already optimized?

We'll tell you on the intake call — before you sign anything. If we don't believe we can find meaningful savings in your stack, we decline the engagement rather than take the fee. The free Vannus surfaces (catalog, methodology, ROI calculator, stack advisor) are likely the right starting point in that case.

Are the savings estimates guaranteed outcomes?

No. It's an annualized projection — not a guarantee. If your 90-day post-audit review surfaces concerns, you get a free follow-up assessment.

Fit check

See if Vannus is a fit

Four questions. Two minutes. No email required. We'll tell you within two minutes whether your stack profile fits what we audit, or whether the free Vannus surfaces are the right starting point.

1. How many SaaS or AI tools does your team currently pay for? Fewer than 10 10 – 25 26 – 60 More than 60

2. When was the last time anyone systematically reviewed whether each tool earns its line item? This quarter This year Over a year ago Never — tools were added one at a time

3. Which best describes your AI tool adoption? We've added 5+ AI tools in the last 12 months and aren't sure how they overlap Cautious adopters — one or two AI tools AI-skeptical — no real AI tools yet AI-native, mostly happy with stack

4. Annual spend on the stack: Under $50K $50K – $200K $200K – $1M Over $1M (dedicated procurement function)

Your answers are scored locally for instant feedback. Nothing is sent unless you choose to send your situation to our team using the form that appears after scoring.

A founder-led audit of your full AI stack — in 14 days.